Create a free, printable profit and loss statement for your small business. Enter revenue, returns, direct costs and expenses for one reporting period to calculate gross profit, operating profit and net profit or loss before income tax. Customize line items, add notes and print or export the full statement. The generator uses your figures and does not determine tax deductions or verify your bookkeeping.
No sign-up · USD · Monthly, quarterly or annual periods · Reviewed Oct. 9, 2026
Use totals from the same reporting period. All amounts are in US dollars.
Enter your period totals, then generate your statement.
Your generated statement will appear here with a full breakdown of revenue, costs and profit.
Entries clear when the page reloads. Financial entries are not sent by this tool to analytics or included in URLs.
Choose your reporting dates and the accounting basis used in your records. Gather sales reports, returns, expense ledgers, payroll and recognized direct costs. Enter each cost once and use period COGS rather than treating every inventory purchase as an expense.
Revenue minus returns and allowances equals net revenue. Subtract direct costs for gross profit, then operating expenses for operating profit. Add other income and subtract other expenses for net profit or loss before income tax. Amounts are calculated in cents.
Review every line, any negative results and missing records. Gross and net margins divide profit by positive net revenue; zero or negative net revenue has no calculated margin. Generate the statement, print or save a PDF, or download the complete text/CSV report.
The IRS illustrates net receipts and gross profit in Publication 334. Tax-return treatment can differ from book results. This statement does not test deductibility or estimate tax.
With no returns, $12,000 revenue and $2,000 direct costs give $10,000 gross profit. Subtract $4,000 operating expenses for $6,000 profit before income tax. With no other activity, gross margin is 83.33% and net margin is 50.00%.
Sales of $20,000 less $1,000 returns leave $19,000 net revenue. Subtract $11,000 COGS for $8,000 gross profit, then $9,000 operating expenses for a $1,000 loss before income tax. Gross margin is 42.11%; net margin is −5.26%.
Illustrative examples, not client results. Load either example in the tool, then replace its dates and figures with your records.
A profit and loss statement, also called a P&L or income statement, summarizes revenue, costs and expenses over a reporting period. This generator shows net revenue, gross profit, operating profit and net profit or loss before income tax using the figures you enter.
Yes. The complete statement, printable version and text/CSV exports are free. No account, email, document upload or consultation is required. You can use your own figures or load an illustrative service-business or retail example.
Yes. Enter start and end dates for your reporting period, and use revenue and expenses from that same period. Dates do not change the arithmetic or allocate amounts between periods. The tool supports one period at a time; it does not create a comparative multi-period statement.
Generate the statement, then choose Print / Save PDF. Select Save as PDF in your browser’s print dialog. The printable version includes line items, totals, notes and limitations. You can also download a CSV for spreadsheet use or a complete text summary.
Gross profit is net revenue after returns and allowances minus cost of goods sold or direct costs. This tool subtracts operating expenses for operating profit, then adds other income and subtracts other expenses for net profit before income tax. It does not calculate income tax or after-tax profit.
Owner contributions and draws, loan proceeds, principal repayments and transfers are not ordinary P&L revenue or expenses. Interest can be an expense. Equipment may require capitalization and depreciation rather than immediate expense treatment. Enter period amounts already classified in your records and review accounting and tax treatment separately.
No. The selection labels the accounting method used in your records. You must enter figures recognized under that method for the selected period. This tool does not convert cash receipts into accrual revenue or determine timing, inventory valuation, depreciation or tax adjustments.
The generator holds entries in this page’s memory. It does not upload or remotely save them, and refreshing the page clears them. Tool analytics records named actions without business names, dates, notes or amounts. Download or print your statement before leaving. Files you save are managed by your device.
Check the recipient’s required format and preparation standards first. The output is a user-prepared statement, not audited, reviewed or compiled by IntegraFin. It does not determine tax deductions or replace a tax return. Reconcile records and have classifications, adjustments and recipient requirements checked before relying on it.
User-entered USD statement before income tax. No income-tax estimate, deduction eligibility, inventory valuation, depreciation calculation, cash-flow report or professional assurance is provided. Cash/accrual is a label for your records; this tool does not convert between methods.
Published and maintained by IntegraFin Tax & Accounting. Source and product review: October 9, 2026. Reporting dates label your records; there are no year-specific tax rates in this tool. Review sources when accounting scope changes. No individual professional review or assurance engagement is asserted.