Workload before price
The calculator estimates recurring bookkeeping hours first, then applies an example hourly rate and delivery allowance.
Bookkeeping cost calculator
How much does bookkeeping cost for a small business?
Use this free calculator to explore illustrative monthly bookkeeping services cost in 2026, optional catch-up work, and a first-year planning range based on your activity. These example figures are not IntegraFin prices; a reviewed quote confirms your actual scope and fee.
No signup required for your result.No documents, account numbers, bank details, or credentials.
Free quick estimate
Start with your business activity
A few simple answers are enough for a first planning range. You can refine it afterward.
An approximate average from recent bank and card activity is fine.
Bank, credit card, loan, and payment-clearing accounts.
What affects monthly bookkeeping services cost in 2026?
The amount of work matters more than business revenue alone. More transactions and financial accounts mean more categorizing and reconciliation. Payroll, sales-tax filing support, invoices, bills, inventory, and job costing can add time. Catch-up work is estimated separately because old records may need correction before monthly bookkeeping can begin.
For example, an owner with about 150 monthly transactions and three bank or card accounts can start with those two counts, see a preliminary range, then add payroll or overdue months to refine it. The result is an illustrative planning estimate; IntegraFin confirms the service scope and price after reviewing the actual records.
The example model starts with $75 per estimated monthly hour and $85 per catch-up hour, with illustrative minimums of $299 monthly and $500 for catch-up work. Delivery and uncertainty factors create the displayed range. These inputs are assumptions for exploring possible costs, not advertised IntegraFin rates or a survey of market prices.
Scope changes the number
AR, AP, payroll, sales tax, entities, inventory, job costing, and reporting cadence affect the result.
Your records stay private
The calculator uses only the counts and choices you enter. It never connects to financial accounts or bookkeeping software.
Bookkeeping cost questions
What is included in the cost of bookkeeping services for a small business?
The basic estimate includes transaction categorization, financial account reconciliation, a monthly close, and profit-and-loss and balance-sheet reporting. Select additional service details to account for payroll, invoices, vendor bills, sales tax, and more.
Is this an exact quote?
No. It is an illustrative planning range using example rates, not published IntegraFin prices. A reviewed quote requires confirming the condition and availability of your records.
Why not calculate from revenue?
Revenue and expenses are simple proxies, but bookkeeping work is driven more directly by transactions, accounts, reconciliations, service scope, and reporting complexity.
Why is catch-up separate?
Historical reconstruction has different uncertainty, repetition, and record-availability risks. It is estimated as a one-time project instead of inflating the monthly fee.
What happens with a complex business?
The calculator still shows a planning range and identifies the conditions that require a professional scope review.